Privacy Policy

At DigiFist we want to give you as much control as possible over your personal information, including registration details. We will let each user know how we will use the personal information derived from each user's access to and use of the DigiFist website and/or the Services.

To successfully pursue its business, DigiFist needs to process personal information about individuals. These may include prospects, customers, job seekers, journalists, vendors, investors, competitors and other people the organisation has a relationship with or may need to contact.

DigiFist undertakes to respect the rights of the persons whose personal data is processed. Therefore, DigiFist complies with data protection regulations such as the General Data Protection Regulation ("GDPR") and the national laws of the countries in which it operates.

This privacy statement describes what personal data we collect, why we do it, how long we keep it and what rights you can exercise in relation to your personal data. It applies to all personal data provided to DigiFist via the website, by e-mail or in any other way.

Personal data we collect about you Whenever possible, we will try to collect personal data directly from the person concerned. However, it may be necessary to collect personal data from third parties in the context of future relationships (e.g. customers or candidates).

Information that you provide to us:

• Contact form filled in by you (website): name, e-mail, company, telephone, position, subject and message;
• Applications (websites or through a recruitment company): application forms, CV, cover letters and related recruitment information;
• Your feedback content of correspondence with us (by e-mail, telephone, letter, etc.);

Subscription to newsletters;

• social media information when you link to our website (online)
• information relating to your use of our products or services
• contact details of past, present and future customers
• contact details of past, present and future suppliers, vendors, investors or other interested parties
• Information that we may collect automatically when you visit our website
• Technical information, including IP address, login details, browser type and version
• Cookies and other technologies (see our Cookie Policy on our website for more information).

DigiFist tracks the domains from which people visit DigiFist and analyses this data for statistical purposes. Subject to the provisions of this Privacy Policy, various DigiFist sites may use collected data for various purposes, including but not limited to marketing analysis, service evaluation and planning.

III. Use of Information for Minors: DigiFist does not collect, process or store personal information about children under the age of 18, and we do not offer products or services directly to children under the legal age of consent.

Finally, information collected on our site may be stored and processed into anonymous statistics or log files for internal use.

Purposes In general, we may need to process all categories of personal data to comply with applicable legal or regulatory requirements, relevant industry standards and our policies, and for litigation or defence of claims.

Personal data of customers and prospects: We use your personal data for the performance of your contract(s) with DigiFist or for business purposes. In particular, we process personal data of customers in order to supply and deliver our products or services and to invoice them, as well as to carry out and analyse market research and marketing strategies.

We also use your contact information to further inform prospects and customers about our products and services in line with our existing relationship and for marketing, such as offering promotions.

Supplier data, vendors, journalists and other stakeholders' personal data: We process your personal data to conclude and execute our agreements and manage our relationships.

Student and job seeker data: Your personal data is stored for the purpose of recruitment and selection procedures. More specifically, your personal data are processed for the purpose of assessing your profile and skills in order to find a job and to offer you specific job opportunities.

With your explicit consent, we will use your contact details to send you our newsletter, to mail you and to invite you to events. We may also use personal data in other ways, for which we provide specific notice at the time of collection.

Other notification: To implement or enforce the Terms of Service of the relevant DigiFist site, DigiFist may use personal information to contact users on an individual basis.

Retention of your personal informationYour personal data will only be kept in our information systems for as long as is necessary for the purposes for which it was collected (as described above). It is deleted as soon as it is no longer needed by us and when all legal requirements have been fulfilled.

We will retain and use your personal data for as long as reasonably necessary to perform our agreements or to consider tenders, to comply with our legal obligations (such as accounting and tax obligations) and to resolve disputes or enforce our agreements. Therefore, your personal data will be kept for the duration of our contractual relationship and for 12 years thereafter.

Application forms (CVs), interview notes and references from unsuccessful candidates will be retained for a period of 24 months after the conclusion of the recruitment process. If we want to keep in touch with an applicant who was not chosen for the position he/she applied for, we ask for permission to keep the CV in our application group for another 36 months.

In all cases, personal data may be retained for a longer period if there is a legal or regulatory reason to do so, or a shorter period if the individual objects to the processing of their personal data and there is no longer a legitimate purpose for retaining it.

Legal basis

DigiFist will only process your personal data if at least one of these grounds applies:

• For the preparation or execution of a contract.
• To comply with legal and regulatory obligations to which we are subject.
• For legitimate business interests, in which case we always try to strike a balance between that interest and respect for your privacy.
• If none of the above, where we have your express consent.

Disclosure to third parties DigiFist does not share your personal information with third parties except:

• With our legal successors and other affiliates within DigiFist, for the same purposes as stated in this Privacy Statement.
• with subcontractors and third parties for the execution of a contract that we have with them or that we hold with you.
• With third party service providers who perform services on our behalf to assist us in our business activities. These service providers are limited to using your personal information only as necessary to perform their functions.
• permitted or required by applicable law or regulatory requirements.
• With law enforcement or other government officials.
• with other third parties with your consent.

Your Rights In accordance with the AVG, DigiFist will respond to your requests in the time mandated by the GDPR to exercise the following rights:

Right to information DigiFist is transparent by providing you with information regarding the processing of your personal data through this privacy statement or specific notifications of information at the time of collection.

Right of access You have the right to request a copy of the personal information DigiFist holds about you. We may require proof of identity before fulfilling such requests.

Right of rectification If the personal information DigiFist holds about you is inaccurate or incomplete, you have the right to ask us to update or correct it.

Right to be forgotten You have the right to request DigiFist to delete all your personal data. We will delete your personal data without undue delay if we have no legal reason or legitimate purpose to continue processing it.

The right to restrict processing In some specific cases, you have the right to ask DigiFist to restrict how we process your personal data. The right to data transfer

This right only applies to personal data that you have provided to DigiFist, based on consent or for the performance of a contract. DigiFist will provide your personal data in a structured, commonly used and machine-readable format in order to transmit it to another controller, or have it transmitted directly by DigiFist if this is technically possible.

Right to object You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of DigiFist or on public interest. DigiFist will cease processing your personal data unless we can demonstrate convincing legitimate grounds for the processing which override your interests or rights, or for the establishment, exercise or defence of legal claims.

Right to withdraw consent Where your consent was required for the collection or use of your personal data, you have the right to withdraw your consent at any time. For example, you may choose to no longer receive our newsletter by following the unsubscribe instructions in the emails.

The right to lodge a complaint You have the right to lodge a complaint with the competent supervisory authority if you believe that the processing of your personal data is in breach of this Privacy Statement or the AVG.

You can exercise your rights by sending a request via the contact form on our website.be or by using the form on the website.

Data security DigiFist has security policies and procedures in place to protect your personal information from unauthorised loss, misuse, alteration or destruction. However, despite our efforts, security cannot be absolutely guaranteed against all threats.

To the best of our ability, DigiFist has taken steps to ensure the ongoing confidentiality, integrity, availability and resilience of systems and services that process personal information. These actions may include physical security measures, network security measures and organisational measures such as confidentiality clauses and restricted access.

Limitations of responsibility DigiFist contains links to other websites, which are owned or operated by DigiFist affiliates or unaffiliated third parties. DigiFist is not responsible for the privacy policies and practices of such linked websites.

Publication User names and email addresses (as well as any additional information a user may post) are publicly available on the DigiFist blog unless a user chooses to "opt out" of such display of personal information. However, in cases where users voluntarily and publicly disclose personal information, which may include personal data, it is the user's own responsibility.

Surveys and resulting information: Subject to the foregoing, DigiFist may conduct surveys or other studies of its customer base and use for marketing and planning purposes. Participation in such surveys is at the option of the user; DigiFist does not conduct mandatory surveys.

With respect to information collected from such surveys or studies and in the event that responses are made public, users will be notified at the time they complete the survey and DigiFist will disclose only aggregate information about its users and no personal information that identifies any specific individual. Circumstances under which DigiFist would disclose such aggregate information include, but are not limited to, sharing survey results with the site population, providing data to DigiFist advertisers regarding user preferences and/or demographics, and publishing general usage data in press releases.

Notwithstanding the foregoing, DigiFist reserves the right to disclose text information provided by such survey, in cases where surveys provide users with the opportunity to submit written comments, and where DigiFist informs users of the possibility of such disclosure at the time they complete the survey. provided that no personal information identifying that user is disclosed.

Changes in our privacy policy DigiFist may change this privacy policy from time to time to reflect new legal or regulatory obligations or in response to new data processing activities. Where the changes are significant, we may choose to send an email to all our registered users with the new details. Any such changes will be published here and will take effect from the time they are communicated, or where appropriate, when we have obtained your consent. We encourage you to check regularly for any updates or changes. This privacy policy was last updated on 1 September 2022.